An integrated Police Case & Action Tracking System for district-wide conviction case monitoring, supervisory directives, and review-meeting readiness.
Presented for Superintendent of Police Office · Gadchiroli · 2026
Gadchiroli District handles a large volume of court cases across multiple police stations. Effective prosecution requires not only registration, but timely follow-up, documented actions, and supervisory visibility at the SP level.
"When police stations register cases in large numbers and the Superintendent directs that specific action must be completed within a defined period, the district requires a formal mechanism to record assignments, monitor compliance, and review outcomes in the next supervisory meeting — with full date-wise accountability."— Requirement articulated during SP Office review, Gadchiroli District
Cases are registered at 19 police stations. Centralised visibility is essential for district-level planning and review.
SP Office issues time-bound instructions. A system is needed to translate directives into trackable actions at station level.
Periodic meetings require factual, date-ordered records — not verbal updates — of what was directed, acted upon, or pending.
NyayTrack does not replace existing police work — it strengthens documentation, coordination, and supervisory oversight.
| Area | Present Practice | With NyayTrack |
|---|---|---|
| Case Registration | Recorded locally; district rollup depends on manual compilation | Unified digital register across all 19 stations with instant district view |
| SP Directives | Verbal or written instructions; follow-up tracked informally | Formal directive with deadline; auto-assigned actions per case/station |
| Action Status | Officers report verbally at meetings; status may be unclear | Pending / In Progress / Completed / Overdue — updated in system with remarks |
| Meeting Review | Limited chronological audit trail for each case | Date-sorted Timeline Diagram: registration → directive → action → alert |
| Reminders | Manual follow-up by supervisory staff | Automated WhatsApp alerts to Officer, IO, and SP for overdue items |
NyayTrack is designed to support conviction case management and supervisory accountability across Gadchiroli District.
Three secure portals — one database — access controlled by role and assigned police station.
District Administrator
Access: /index.php
PI / Division Officer
Access: /users/
Superintendent of Police
Access: /sp/
From case registration at police station level to documented review at SP meeting.
Real-time key performance indicators for case management and action compliance.
Complete digital case dossier from FIR registration through court proceedings to final verdict.
All Cases · Today's Hearings · Tomorrow's Hearings · Pending · Completed · Convicted · Acquittal — with export to PDF/Excel and year-wise filtering for completed matters.
The central module addressing the SP Office requirement for time-bound, documented follow-up on registered cases.
| Case No. | Station | Due Date | Status | |
|---|---|---|---|---|
| NYAY-GDC-101 | Gadchiroli | 05 Jul 2026 | Overdue | View Timeline |
| NYAY-ARM-201 | Armori | 03 Jul 2026 | Overdue | View Timeline |
| NYAY-GDC-102 | Gadchiroli | 12 Jul 2026 | Pending | View Timeline |
| NYAY-DHR-501 | Dhanora | 06 Jul 2026 | Completed | View Timeline |
| NYAY-CHM-301 | Chamorshi | 10 Jul 2026 | Pending | View Timeline |
Designed for supervisory review meetings. Every event on a case is displayed chronologically.
Accessible from Action Tracking → View, district Timeline page, and SP Portal. Supports filtering by station and date range for meeting preparation.
Provides a factual, non-disputed record suitable for official discussion — showing what was directed, when action was due, whether it was completed, and what reminders were sent.
Purpose-built portal for supervisory oversight, directive management, and meeting readiness.
Dual-channel courtesy reminders to support timely compliance — not punitive messaging. Every WhatsApp and voice call is logged and shown on the case Timeline.
Officer / IO: Case NYAY-GDC-101 at Gadchiroli PS — action due 05-07-2026 still pending. Please update status in NyayTrack.
SP Summary: Gadchiroli PS — cases from previous week remain pending. Review in Action Tracking before the supervisory meeting.
cron-whatsapp.php · weekly · Officer, IO, SP · WhatsApp Logs
Witness (T-2 / T-3): "Case NYAY-GDC-101 ki sunwai 10-07-2026 ko Gadchiroli Court mein hogi. Kripya samay par upasthit rahen."
Overdue Action: "Case NYAY-GDC-101 par due date wala action abhi pending hai. Kripya NyayTrack mein status update karein."
cron-call.php · daily · Witness, Officer, IO · Call Logs
| Trigger | Voice Call | |
|---|---|---|
| Overdue SP action | ✓ | ✓ |
| SP directive expired | ✓ | — |
| Witness hearing T-2/T-3 | — | ✓ |
| Recipients | Officer, IO, SP | Witness, Officer, IO |
Gadchiroli · Armori · Aashti · Desaiganj/Wadsa · Korchi · Etapalli · Sironcha · Chatgaon · Jimalgatta · Gatta F. · Patagudam · Nargunda · Chamorshi · Dhanora · Aheri · Kurkheda · Mulchera · Bhamragad · Ghot
Recommended 8-minute walkthrough sequence for official presentation.
| Admin | Phone: 9999999999 | OTP (shown on screen) |
| SP | sp@gadchiroli.gov.in | sp123 |
| Division Officer | do@gadchiroli.gov.in | do123 |
| Police Inspector | pi.gadchiroli@gadchiroli.gov.in | pi123 |
Demo data: seed-demo-data.php · Credential list: demo-logins.php
Strengthening conviction case management through structured registration, supervisory directives, documented compliance, and date-ordered review — in service of effective district policing.
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